Salary and benefits
The following is an explanation of the salary paid to staff at Kyushu University.
○Salary system
The types of salaries paid to staff are as shown in the table below.
| Types of salary | ||
| Basic monthly salary Basic salary adjustment Management benefit Initial appointment adjustment benefit Regional benefit Regional adjustment benefit Broad regional movement benefit Dependents benefit Housing benefit Commuting benefit Benefit for being transferred without family | Special employment benefit Entrance examination benefit Degree thesis survey benefit Medical care benefit Benefit for working in designated location Benefit equivalent to that given for working in a designated location Remote benefit Benefit for working in cold area Benefit for working overtime hours Benefit for working on holidays Benefit for working at night Per diem benefit Special benefit for management | End of term benefit Diligence benefit |
The types of salaries paid to fixed-term staff are as shown in the table below.
| Types of salary | ||
| Daily salary Housing benefit Commuting benefit Special employment benefit Benefit for working in designated location | Benefit for providing medical care and supervising residents Benefit for providing emergency medical care and supervising residents Training benefit Benefit for working out of hours Benefit for working on holidays Benefit for working at night Per diem benefit | End of term benefit Diligence benefit |
Note: Part-time staff benefits vary, depending on the position held by each part-time staff member
The various types of benefits are explained below.
| Types of salary | ||
| Daily salary or hourly salary Commuting benefit Special employment benefit Benefit for working in designated location | Benefit for providing medical care and supervising residents Benefit for providing emergency medical care and supervising residents Benefit for working out of hours Benefit for working on holidays Benefit for working at night Per diem benefit | |
Note: Part-time staff benefits vary, depending on the position held by each part-time staff member
The various types of benefits are explained below.
| Type of benefit | Name of benefit | Details |
| Lifestyle subsidy benefits (require application) | Dependents benefit | Paid to staff with dependent family |
| Housing benefit | Paid to staff in rented accommodation | |
| Commuting benefit | Costs of travel to work | |
| Benefit for being transferred without family | Paid to staff members who are living alone apart from their spouse because of work relocation. | |
| Regional benefits | Regional benefit Regional adjustment benefit | Paid in consideration of the cost of living in the private sector in the area in which the staff member is working |
| Broad regional movement benefit | Paid to staff working in an area that involves significant travel (60km or more between transfer points) | |
| Benefit for working in designated location | Paid to staff working in inconvenient areas (Miyazaki University Forest, Takahara University Farm Laboratory, and Kuju Joint Training Center) | |
| Benefit equivalent to that given for working in a designated location | Paid to staff working in inconvenient areas (Miyazaki University Forest, Takahara University Farm Laboratory, and Kuju Joint Training Center) | |
| Benefit for working in cold area | Paid to staff working in cold areas (Hokkaido University Forest) | |
| Remote benefit | Paid to staff working in remote areas (Hokkaido University Forest) | |
| Benefits paid in lieu of specialist work | Basic salary adjustment | Adjustment to salary based on specialist work content |
| Special employment benefit | Paid to staff members engaged in work that is significantly dangerous, uncomfortable, damaging to health or difficult, depending on the specialist work content | |
| Initial appointment adjustment benefit | Paid to staff required to have specialist knowledge e.g.medical | |
| Entrance examination benefit | Paid to staff involved in administering entrance examinations | |
| Degree thesis survey benefit | Paid to staff engaged in surveying degree theses | |
| Medical care benefit | Paid to staff involved in providing medical care (faculty members on variable shifts) | |
| Benefit for providing medical care and supervising residents | Paid to physicians who provide medical care and supervise residents | |
| Benefit for providing emergency medical care and supervising residents | Paid to physicians who provide medical care at the Emergency and Critical Care Center and supervise residents | |
| Training benefit | Paid to residents undergoing clinical training | |
| Benefits associated with working overtime hours | Benefit for working out of hours | Paid to staff working overtime hours |
| Benefit for working on holidays | Paid to staff working on holidays | |
| Benefit for working at night | Paid to staff working at night | |
| Per diem benefit | Paid to staff working overnight or day duty | |
| Special benefit for management | Paid to management staff working on holidays | |
| Benefits equivalent to bonuses | End of term benefit | Paid as a bonus to staff members |
| Diligence benefit | As above (paid in response to achievements) | |
| Benefits for staff in management or directorial roles | Management benefit | Paid to people in management positions |
Note: Staff members must register and apply for lifestyle subsidy benefits (dependents benefit, housing benefit, commuting benefit, benefit for being transferred without family)
Calculation period and payment dates of salaries are as follows.
| Type of salary payment | Period of salary calculation | Date of payment |
| Basic monthly salary Basic salary adjustment Management benefit Initial appointment adjustment benefit Regional benefit Regional adjustment benefit Broad regional movement benefit Dependents benefit Housing benefit(staff) Commuting benefit(staff) Benefit for being transferred without family Benefit for working in designated location(staff) Benefit equivalent to that given for working in a designated location | First to last day of the month | If the 21st of the month is a holiday, If the 21st of the month is a holiday, however, according to Article 31(5) of the Employment Rules, payment will be made on the preceding day that is not a holiday. |
| Daily/hourly salary(Fixed-term contract, Part-time staff) Housing benefit(Fixed-term staff) Commuting benefit (Fixed-term contract, Part-time staff) Benefit for working in designated location(Fixed-term contract, Part-time staff) Special employment benefit Entrance examination benefit Degree thesis survey benefit Medical care benefit Benefit for providing medical care and supervising residents Benefit for providing emergency medical care and supervising residents Training benefit Benefit for working out of hours Benefit for working on holidays Benefit for working at night Per diem benefit Special benefit for management | First to last day of month21st of the month. | 21st of the following month. If the 21st is a holiday, however, according to Article 31(5) of the Employment Rules, payment will be made on the preceding day that is not a holiday. |
| End of term benefit Diligence benefit | 30th June and 10th December (two days earlier if the date in question is a Sunday, one day earlier if it is a Saturday) | |
| Remote benefit | 21st November. If that date is a holiday, however, according to Article 31(5) of the Employment Rules, payment will be made on the preceding day that is not a holiday. | |
| Benefit for working in cold area | First to last day of month21st of the month. | 21st of the month November through March. If that date is a holiday, however, according to Article 31(5) of the Employment Rules, payment will be made on the preceding day that is not a holiday. |
○Posts eligible for certain benefits
Benefits paid to staff differ depending on the post of the staff member in question.
The payment of benefits is as shown in the diagram below.
Post, etc. Name of benefit | Faculty/ Fixed-term faculty | Faculty/ Fixed-term faculty (Apply annual salary scale of a teaching position) | Annual salary scheme faculty | Fixed-term faculty member | Faculty/ (Annual salary scheme) | Fixed-term staff | Part-time staff | ||
| General education managing faculty | Specific project faculty | Research professors Visiting faculty Research fellows Physicians Residents | Research professors Visiting faculty Research fellows Physicians | ||||||
| Annual salary scheme | Pre-reform faculty | ||||||||
| Dependents benefit | ○ | ○ | ◆ | ○ | |||||
| Housing benefit | ○ | ○ | ◆ | ○ | |||||
| Commuting benefit | ○ | ○ | ◆ | ○ | ◆ | ○ | ○ | ■ | |
| Benefit for being transferred without family | ○ | ○ | ◆ | ○ | |||||
| Regional benefit | ○ | ○ | ● | ○ | ● | ○ | |||
| Regional adjustment benefit | ○ | ○ | ● | ○ | ● | ○ | |||
| Broad regional movement benefit | ○ | ○ | ● | ||||||
| Benefit for working in designated location | ○ | ○ | ● | ○ | ■ | ■ | |||
| Benefit equivalent to that given for working in a designated location | ○ | ○ | ● | ○ | |||||
| Benefit for working in cold area | ○ | ○ | ◆ | ○ | |||||
| Remote benefit | ○ | ○ | ◆ | ○ | |||||
| Basic salary adjustment | ○ | ○ | ◆ | ○ | ● | Included in basic salary | |||
| Special employment benefit | ○ | ○ | ◆ | ○ | ◇ | △ | ○ | ■ | ■ |
| Initial appointment adjustment benefit | ○ | ○ | ● | ○ | |||||
| Entrance examination benefit | ○ | ○ | ◆ | ○ | ◇ | △ | ○ | ||
| Degree thesis survey benefit | ○ | ○ | ◆ | ○ | ◇ | △ | ○ | ||
| Medical care benefit | ○ | ○ | ◆ | ○ | ◇ | △ | |||
| Benefit for providing medical care and supervising residents | □ | □ | |||||||
| Benefit for providing emergency medical care and supervising residents | □ | □ | |||||||
| Training benefit | ▣ | ||||||||
| Benefit for working out of hours | ○ | ○ | ◆ | ○ | ◇ | △ | ○ | ○ | ○ |
| Benefit for working on holidays | ○ | ○ | ◆ | ○ | ◇ | △ | ○ | ○ | ○ |
| Benefit for working at night | ○ | ○ | ◆ | ○ | ◇ | △ | ○ | ○ | ○ |
| Per diem benefit | ○ | ○ | ◆ | ○ | ◇ | △ | ○ | ■ | |
| Special benefit for management | ○ | ○ | ◆ | ||||||
| End of term benefit | ○ | ○ | ▲ | ○ | ● | ○ | |||
| Diligence benefit | ○ | ▲ | ▲ | ○ | |||||
| Management benefit | ○ | ○ | ◆ | ||||||
- Annual salary scheme faculty are faculty members without a specified employment period, to whom a salary is paid in accordance with the Detailed Regulations on the Application of the Annual Salary Scheme of National University Corporation Kyushu University.
- ● Indicates that an equivalent amount is included in the basic annual salary.
- ◆ Indicates that an equivalent amount is paid as a work-related benefit.
- ▲ Indicates that an equivalent amount is paid as performance -related pay.
- △ Indicates that this is paid only if staffing costs permit this expenditure.
- ◇ Indicates that this is paid as a work-related benefit if staffing costs permit this expenditure.
- Faculty members (annual salary scheme) with a specified employment period, to whom a salary is paid in accordance with the Rules for the Remuneration of Faculty Members (Annual Salary Scheme) of the National University Corporation Kyushu University.
- ■ is paid to physicians and residents only.
- □ is paid to physicians only.
- ▣ is paid to residents only.
○Administrative procedures relating to benefits
Staff members must register and apply for lifestyle subsidy benefits (dependents benefit, housing benefit, commuting benefit, benefit for being transferred without family)Please contact the person in charge of benefit payments in your department to enquire about the application procedure.
＊Dependents benefit
| Staff members with family dependents must apply for dependents benefit within 15 days either of their employment, or of the date on which they become eligible for such benefits. Staff members who lose their qualification to such benefits must also notify the University within 15 days. |
1.Conditions under which dependents benefit is paid
Staff members who are financially responsible for the care of any of the following people, whose annual income is under 1.3 million yen (monthly income under 108,333 yen), will be paid the designated amount.
- a. Spouse (includes de facto spouse)
- b. Children or grandchildren (limited to the end of the financial year after said child reaches the age of 22)
- c. Parents or grandparents (over the age of 60)
(*If a staff member is financially responsible for parents living independently and is regularly sending money to his/her parents for this reason, and if the money remitted in this way is equal to or more than one third of the total income of said parents (total income being the money remitted from the staff member and/or other family members added to the parents’ own income), such parents can be considered dependents). - d. Siblings (limited to the end of the financial year after said sibling reaches the age of 22)
- e. Persons with severe disabilities
(limited to those persons whose disabilities are so severe they will never be able to work)
(*“Total annual income” means salary income, business income, income from real estate, income from pensions (in the case of individual pensions only), and other regular income. It does not indicate the income for a calendar year (January - December), but the total amount of income for a period of a year from the date on which the staff member was employed.(For example, if a dependent began to be employed, or changed employment status (hours worked or hourly salary), from October, their annual income would be calculated as the total earned during the year from October).
(*Dependents benefit will automatically cease to be paid in respect to children in b. and d. above reaching the age of 22, at the end of the relevant fiscal year. No notification is required).
The following people, however, cannot be listed as dependents.
- (1) Spouses or siblings of the staff member who are already in receipt of dependents benefits, or an equivalent payment from a private-sector company, etc.
2. Cessation of payments
No payments will be paid during parental leave or while a staff member is suspended.
(No notification is required in these cases).
＊Housing benefit
| If there are changes to employment, residence or home rental costs, and a staff member fulfils the criteria for the payment of housing benefit, he or she must notify the University within 15 days of the change occurring Staff members who lose their qualification to such benefits must also notify the University within 15 days |
1.Cases in which payment may be made
Staff members in rented accommodation who meet the following three conditions may receive benefits in relation to their housing costs.
(Staff living in University accommodation are not eligible for this payment).
- Condition 1: The member of staff (or his/her dependent family) must be the person who rented the property
- Condition 2: The member of staff must live in the property he/she has rented
- Condition 3: The member of staff must be paying more than 12,000 yen per month in rent for the property
- (*In addition to the above, members of staff receiving benefit for being transferred without family may receive housing benefit for the property in which his/her spouse is residing).
2. Cessation of payments
No payments will be paid during parental leave or while a staff member is suspended.
(No notification is required in these cases).
＊Commuting benefit
| If there are changes to employment or place of work, or a member of staff is transferred or changes their method of commuting or route to work, he or she must notify the University within 15 days of the change occurring |
1.Cases in which payment may be made
If a staff member meets either of the following conditions, depending on his/her method of commuting, a fixed payment will be made.
- Condition 1: Minimum distance (one-way) from the staff member’s home to their place of work is 2km
- Condition 2: The staff member commutes on public transport or using his/her own car
- (Payments may not be made in cases where public transport is only used for a short distance).
2. Cessation of payments
If a staff member does not attend his/her workplace for a full month due to a long business trip or period of leave, the benefit will not be paid for that month.
It will not be paid during parental leave, during a sabbatical or while a staff member is suspended.
(No notification is required in these cases).
＊Benefit for being transferred without family
| Staff members being relocated due to transfer or change of their workplace who meet the benefit qualifications for being transferred without family, must notify the University within 15 days of the transfer occurring. Moreover, if they were accepted to another national university corporation or national organization, they might qualify to receive this benefit. Please inquire at the Human Resources section of your department. If a staff member in receipt of payment of benefit for being transferred without family loses his/her qualification through actually moving to the new location, or being joined by his/her spouse, or by becoming divorced, etc., he/she must notify the University. |
1.Conditions under which dependents benefit is paid
In cases where a staff member meets all the following conditions, a designated amount will be paid, dependent upon the distance from the residence of the staff member’s spouse to the location of the workplace.
- Condition 1: The move takes place because of a transfer
- Condition 2: The staff member is unavoidably required to live apart from his/her spouse
- Condition 3: The staff member is living alone
- Condition 4: The workplace is far enough away to make commuting from home difficult (60km or more commuting distance)
2. Unavoidable reasons
The following reasons apply to fulfilling conditions 1 and 2 above.
- Reason 1: The staff member or his/her spouse is engaged in caring for a parent or relative living in the same house
- Reason 2: The staff member has a child or children at home, who require continued education at their current school or other educational institution
- Reason 3: Continuation of school attendance
- Reason 4: The staff member’s home requires someone to live in it for maintenance reasons
- Reason 5: Care of a relative (other than the parents of the staff member or his/her spouse) who is living separately to the staff member, but requires care giving due to illness, etc. (only in cases where the staff member’s spouse is the primary caregiver).
- Reason 6:vThe staff member has a child or children at home who are receiving medical treatment from a designated institution
- Reason 7: The staff member is receiving medical treatment from a designated institution
- Reason 8: The staff member is registered at a school, etc.
- Reason 9: Transferred to the property in order to manage the home (only in cases where the staff member’s spouse, etc., is not available to manage the property)
- Reason 10: Other reason equivalent to 1-9 above.
3. Cessation of payments
The benefit will not be paid during parental leave, during a sabbatical or while a staff member is suspended.
(No notification is required in these cases).
Note: Staff members must register and apply for dependents benefit, housing benefit, commuting benefit and benefit for being transferred without family. Staff members becoming eligible or losing eligibility for, or having a change of status in regard to these benefits must notify the University within 15 days of their change of status.